Project Management

Project management as the name suggests is all about nurturing, or handling a project. This is done with the aid of requisite knowledge about the project, skills, and techniques to complete the project within fixed tenure, and resources. Project management involves step-by-step procedure along with a prudent approach towards the project.

Project management is about knowing exactly what we are doing, why we are doing, and how you’re going to achieve it. …It’s about ensuring that everyone involved in the project has a common understanding of the project’s goal, before starting the actual work….

It is a continuous process of identifying, preventing, and solving problems till project completion…

With the help of Project management processes, project development work is done. Here are the top 10 most common activities performed through project management.

Setting expectations, and projects objectives

First one is setting the right expectations, and projects objectives. This is the most challenging aspects of project management to set the correct goals. You don’t want to commit to delivering less than you know is achievable. Also, you don’t want to promise more than you can realistically deliver. Without right expectation you are just setting the project up for certain failure.

 Provide a detailed plan for project development.

The second activity is to provide a detailed plan for project development. This acts as a blueprint for the project works and guides the team to navigate through the project life cycle. Too often deadlines are set by senior management for external business reasons, and with little thought to the realities of delivering a satisfactory outcome on time. That way you, and your project team will be better able to deliver.

 Continuous tracking of the team’s progress.

Third one is continuous tracking of the team’s progress during project development. Taking the time to sit down with team, and hash out a comprehensive outline. This typically includes goals, milestones, and key performance indicators.

Acting as a team leader.

Fourth is acting as a team leader, and provide guidance to team members to finish the project successfully. Teams always look up at their Project Manager to lead them, guide them, provide the necessary tools, templates, guidelines, scope, and all necessary parameters of the project.

Prioritizing the tasks

Next one is prioritizing the tasks which are critical for the success of the project, and optimise the resource utilisation. This ensure that you’ve finished the most important tasks first even if you run out of time.

Clear communication

Sixth one is to make clear communication with all the project stakeholders, and bring a common understating among all the functions. This doesn’t just mean establishing a communication plan, and delivering regular updates. It means talking to, and listening to, everyone involved in the project.

Meeting the triple constraints of cost, time, and scope

Seventh one is to make sure the project is meeting the triple constraints of cost, time, and scope. The triple constrains, also known as project management triangle, refers to the boundaries of time, scope, and cost that apply to every project.

Communicate the project issues to upper management

Eight one is to communicate the project issues to upper management, and seek there help when necessary. It means communicating in a concise, and clear manner to top management. Reporting problems quickly to get the help in resolving them efficiently.

Company standard, and guidelines.

Next one is to ensure all the project activities are conducted as per company standard, and guidelines. When considering how to track the project progress quality, never underestimate the importance of checking company set processes, and guidelines.

Right project management processes

The last one is using the right project management processes, and tools to ensure the smooth workflow, and effective work done. Project management tools assist an individual or team in organizing and managing their tasks effectively.

Conclusion

Project management is an ever-evolving field, and we are only seeing the beginning of perhaps a vast transformation sometime in the near future. It’s very crucial to understand the activities involved in managing project on daily basis.Above are the not complete list of project management activities but definitely the most important ones.